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Course Materials & Requirements

Course notes are a print version of your presentation slides, plus a short five-question multiple choice quiz, and are due to SPIE 6-8 weeks prior to the event. SPIE will handle printing and distribution of the course materials. Instructors retain full copyright over their material.


  • Course notes must be submitted to SPIE in PDF (preferred) or PowerPoint
  • Formatted for grayscale print: black text on a white background
  • Proofed for correct spelling, grammar, and accurate reproduction of equations, special symbols, etc.
  • Title page, including instructor name and contact information
  • Page numbers
  • Outline
  • Bibliography and citations
  • Permissions if material is from other published sources

Aspect Ratio

The projection systems SPIE uses to display your presentation slides uses a 16:9 aspect ratio.

Use of color

Due to the high cost of color printing, we cannot provide full-color copies to attendees.

Limited color: up to 15 pages of color can be used in the print version of the notes at no additional charge. If you wish to use this option, you must coordinate it with the Course Materials Coordinator.

Presentation Size:

  • 100 pages for half-day course
  • 200 pages for full-day course
  • Course notes that exceed page limit will be printed 2-slides per page
  • Build ~30 minutes of time for introductions, questions from students, and evaluations & quizzes

The most frequent complaint from attendees is "not enough time to cover content," so it is better to plan conservatively.

Extra Content

If you are having difficulty condensing the material:

  • Include supplemental information (related papers, example problems, textbook excerpts) as an appendix to the main presentation.
  • Identify less-critical content in your presentation that you can skip during the course if you get off schedule. If you use this model, include everything in the version used for the course notes.

Copyrights and Citations

  • Instructors retain full copyright over their materials.
  • The instructor agreement provides SPIE with a one-time release to print notes for a single event.
  • You may state in the materials that the copyright belongs to you.

Material from other sources may be used within presentations, but the original source MUST be clearly cited. All materials included that are reproduced from other sources (including unpublished data) must be given proper credit in the notes - author, title of publication, volume, publisher, year). Instructors must obtain permission of the copyright holder when reproducing complete articles or substantial portions of material (such as a chapter from a text) from other published sources, and are strongly encouraged to obtain permission for any material originating from outside sources.

Sale of Course Notes

Your instructor agreement includes an option to allow SPIE to sell leftover copies of course notes at the event. Copies are only sold on a first-come, first-served basis and are limited to stock on hand. This policy is optional and requires your consent, as copyright over the material remains with you.

Evaluations and Quizzes

Course evaluations and quizzes are inserted into the front of each set of course notes. These forms are the only method for students to provide feedback to instructors and SPIE, so please encourage your students to fill them out. Encourage students to provide written feedback in the comments section of the evaluation, as this is frequently the most valuable input for both the instructor and SPIE. The evaluation form rates instructor knowledge, course organization and content, quality of materials, and whether or not learning outcomes were met. These aspects are rated on a scale of 1 to 5, with 5 being optimal. SPIE requires that instructors maintain a course average of 4.0 or better in order to be considered for inclusion in future educational programs.

Allow 10 to 15 minutes at the end of class for completion of the evaluation and quiz and discuss the quiz questions and answers with your students.

Students are required to complete BOTH the course evaluation form and quiz to receive an SPIE Digital Certificate and Badge. Please make sure attendees are aware that both must be completed and submitted to receive their credentials.

graphic Policy regarding use of the “Lena” image in educational material SPIE strongly discourages use of the Lena image in educational materials. Instructors are advised to use other suitable images to illustrate and compare image processing algorithms.

Learn more about Digital Certificates

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