Save the dates: 25 - 30 January 2025

Onsite services for SPIE Photonics West

Find information about how to navigate the onsite conference experience in San Francisco

Onsite services information

Discover details about badge pick up and registration hours, lost and found, food services, and other information designed to help create a positive and easy onsite experience.

Two females and a male stand together networking at SPIE Photonics West

Family care while attending the meeting

SPIE believes that individuals with significant caregiving responsibilities should have an equal opportunity to share their research and participate in conferences and symposia.

SPIE Family Care Grants are designed to supplement caregiving costs incurred by SPIE Members who are registered to attend an SPIE meeting, either in person or virtually. See hotel details in the reservation system to find hotels that offer onsite childcare. 

Find information and apply for an SPIE Family Care Grant

Badge pick up and registration hours

Recommended for presenters: use North Lobby to pick up badges

There are three locations for registration at Moscone Center. Please note the different days and times each location is available for service. 

Date Locations Open
Friday 26 January North Lobby 4:00 PM–7:00 PM
Saturday 27 January North Lobby and South Lobby 7:15 AM–5:00 PM
Sunday 28 January North Lobby, South Lobby, and West Lobby 7:30 AM–5:00 PM
Monday 29 January North Lobby, South Lobby, and West Lobby 7:30 AM–5:00 PM
Tuesday 30 January North Lobby, South Lobby, and West Lobby 7:30 AM–5:00 PM
Wednesday 31 January North Lobby, South Lobby, and West Lobby 7:45 AM–5:00 PM
Thursday 1 February North Lobby, South Lobby, and West Lobby 7:45 AM–2:00 PM

Helpful information while at the event

SPIE Cashier

Location: Moscone Center, South Lobby
Open Friday - Thursday, during registration hours

Registration payments

If you are planning to register onsite, please do so at the “Need to Register” laptop station.

    • Your credit card payment will be processed during registration.
    • If you wish to pay with cash or check, you will be directed to the Cashier once you have completed registration for final payment.

If you have already registered and wish to add a course, workshop, or special event, you may do this online by signing into your SPIE account.

Receipt and Certificate of Attendance

Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Attendance may obtain those at the Cashier.

Badge Corrections

Badge corrections can be made at the Cashier. Please mark your badge with your changes before approaching the counter.

Speaker Check-In and Preview Station

Location: Moscone North, Lobby (Saturday-Thursday)

Location: Moscone West, Level 2, Overlook 2 (Sunday - Thursday)

Open during Registration hours

All speakers must stop at Speaker Check-In to upload and preview their slide presentation files at least two hours before their scheduled session or the day before if you present in the first session. Speakers are not able to present using their own devices. All conference rooms have a laptop, projector, screen, lapel microphone, and laser pointer.

Internet access

Locations: Moscone Center, North, South, West

Complimentary wireless internet access is available throughout Moscone Center North, South, and West buildings, including the exhibition halls.

Sponsored by:

Sponsor logo: AFL

SPIE Conference and Exhibition App

Location: Moscone Center, North Lower Lobby, Exhibition Level

SPIE App developers will be onsite to answer any questions on its use or navigation and how to get the best user experience. We welcome your feedback.

Search and browse the program, special events, participants, exhibitors, courses, and more. Build your personalized schedule and sync with the online MySchedule tool. Free Conference App available for iPhone and Android phones. Information about restaurants and food options also available on the App. If you have questions, visit the App Desk.
Sponsored by:
Sponsor logo: Trioptics

SPIE Bookstore

Location: Moscone Center North Lower Lobby, Exhibition Level
Saturday–Wednesday 8:30 AM–5:30 PM
Thursday 8:30 AM–4:00 PM

Stop by the SPIE Bookstore to browse the latest SPIE Press Books, proceedings, and educational materials. While there, get a t-shirt or educational toy to bring home to the family. Credit and debit cards only will be accepted; no cash.

SPIE Course Materials

Moscone Center, South Lobby
Open Friday - Thursday, during registration hours

Browse course offerings or learn more about SPIE courses available in portable formats, such as online and private group training.

SPIE Press Room

Open during registration hours

For registered press only. The Press Room provides meeting space, refreshments, access to exhibitor press releases, and Internet connections. Press are urged to register before the meeting by emailing name, contact information, and name of publication to Preregistration closes approximately 10 days before the start of the event.

SPIE luggage and coat check

Location: Moscone Center, North Lobby
Saturday–Thursday, open during registration hours

Location: Moscone Center, West, Level 1 Lobby
Sunday–Wednesday, open during registration hours
Complimentary luggage, package, and coat storage are available. Please note posted hours; no late pickup available.

Copy services available near Moscone Center

Check with your hotel about FedEx operational hours.

FedEx Office Print and Ship Center
55 Fourth St
San Francisco, CA 94103
Phone: 415.369.9928

City Copy Print Center
837 Mission St
San Francisco, CA 94103
Phone: 415.757.0673

Child care services

Sitters Unlimited
San Francisco Bay Area
Rachael Osorio

Note: SPIE does not imply an endorsement or recommendation of these services. They are provided on an "information only" basis for your further analysis and decision. Other services may be available.

Did you know SPIE offers Family Care Grants to SPIE members? Click for more information about deadlines and how to apply. 

Mothers’ Lounge

Moscone Center, North and South Lobbies
Open during registration hours

The Mothers' Lounge is a lockable room intended for nursing mothers. There is no storage, running water, or refrigeration available in this space.

Quiet Room

Location: Moscone Center, North Lobby, Level 1, Room 115
Open during registration hours

The Quiet Room is intended for silent meditation, reflection, or prayer. No mobile devices, computer use, and food or beverages allowed.

Gender inclusive restrooms

Two locations: Moscone Center, North Lower Lobby (Exhibit Level) and West Level 2

Urgent message line

An urgent message line is available during registration hours: 415.978.3700

Lost and found

Location: Moscone Center, South Lobby, Cashier
Open during registration hours

Found items will be kept at SPIE Cashier in the Registration area during the meeting and available only during registration hours. At the end of the meeting, all found items will be turned over to the Moscone Security Control 415.974.4021.

Food and beverage services

Coffee breaks

Location: Moscone Center, near conference rooms and within the exhibit halls when open

Complimentary coffee daily
7:00 AM–4:00 PM

Sponsored by:

Sponsor logo: Shanghi Optics

Food and refreshments for purchase

Moscone Center, various locations Saturday–Thursday

There is a variety of food and drink options, including hot and cold snacks, espresso, beverages, hot entrees, deli sandwiches, salads, and pastries available for purchase. Credit card payments only.

San Francisco restaurants and city information

Moscone Center, South Lobby

The San Francisco Travel Association will have visitor’s guides and maps available. The association sells the San Francisco CityPASS, Muni 1-, 3- and 7-Day Pass-ports, cable car tickets, the Explorer Pass, Muni maps and hop-on-hop-off bus tickets. Staff are available to discuss city information including tips on local restaurants, the city’s many attractions, sightseeing suggestions and transit information.

See a list of area restaurants, with hours: San Francisco restaurants