Poster Presentation Instructions

Create and print your poster

The most successful posters are graphically rich presentations of your research that highlight and summarize the main points. Additional details should be provided in-person by the presenter during the session. The least effective poster format is an enlarged copy of your manuscript.

Your poster should include:

• The paper title and all authors at the top of the poster
• A brief introduction, goals, experimental detail, conclusions, and references presented in a logical and clear sequence
• Explanations for each graph, picture, and table

Size, fonts, and colors

• The maximum poster size is 44” x 44” (112cm x 112cm). View the SPIE Poster template.
• Use easily read type. Suggested minimum font sizes:
  • Title: 36 point type
  • List of authors: 25 point type
  • Body copy: 15 point type, double spaced
• Choose your colors to provide strong contrast
  • Avoid pairing red and green elements to assist those with red-green color blindness

Print a high-resolution copy of your poster to present onsite [size must not exceed 44" x 44" (112 cm x 112 cm)]

Create and submit your poster PDF

Poster presentations must be exported and submitted in PDF format for publication in the conference proceedings in the SPIE Digital Library. The PDF file size must be less than 100 MB. Please avoid uploading multiple versions. When you finish creating your PDF, double-check the following:

• Is it saved with the .pdf file extension?
• Is your file size less than 100 MB?
• Do all your graphs, pictures, and tables include explanations?
• Is your text color and size easy to read on screen?
• Did you include references?

Submit your poster PDF

Your poster PDF must be received by the deadline, approximately three weeks before the meeting. After the submission system opens for presentations and manuscripts sign in to your account at https://spie.org/myaccount.

• From the account dashboard, under "Submission and Review System", click on the symposium link
• Scroll down until you find your paper
• Click "upload poster file" link to submit your poster PDF

NOTE: The contact author or speaker must be registered before uploading. Only the contact author can submit the poster PDF. A coauthor can be assigned as the contact author via the submission system or by sending a request to authorhelp@spie.org (include your paper number in the message).

Set up your poster onsite

• Bring your high-resolution printed poster with you to the meeting [size must not exceed 44" x 44" (112 cm x 112 cm)]
• Check the conference program to find your poster session location and time
• Set up your printed poster on the day you are scheduled to present, at least one hour before your session start time
• Paper numbers will be placed on the poster boards in numerical order
• Find your paper number and put up your printed poster in the designated space
  • Push pins, tape, or Velcro will be provided to hang your poster

Present your poster on-site

• Each presenter is responsible for printing their poster and bringing it to the meeting. SPIE does not print the posters.
• One person may not present more than two posters in a single session.
• Poster presenters are required to stand by their poster for the scheduled duration of the poster session to answer questions from attendees.
• If you do not place your poster(s) on the assigned board at least one hour prior to the start of the session, or if you do not stay for the entire duration of the poster session, you will be considered a "no show" and your manuscript and poster PDF will not be published in the proceedings on the SPIE Digital Library.
• Presenters must remove their posters immediately after the session.
• SPIE assumes no responsibility for the printed posters and will not save any that are left hanging after the end of the session.

Publication of your poster

• SPIE will publish and archive all poster PDFs and manuscripts in the conference proceedings in the SPIE Digital Library
• To qualify for publication, poster PDFs must be received by the advertised due dates and the printed poster must be presented at the meeting
• SPIE retains rights to distribute and market the published poster PDF; the presenter retains copyright of all presented content