13 - 17 April 2025
Orlando, Florida, US

Onsite services for SPIE Defense + Commercial sensing

Find information about navigating the conference experience in Orlando

Help for what you need onsite

Find details about registration, badge pickup, speaker check-in, poster presentations, bookstore, and other helpful information needed to navigate the conference.

Additional details will be added as they become available.

Attendees at SPIE Defense + Commercial Sensing

Registration and badge pick-up hours

Location: Gaylord Palms, Exhibition Level, Hall C Foyer

Sunday, 13 April 7:45 AM–5:00 PM
Monday, 14 April  7:15 AM–5:00 PM
Tuesday, 15 April 7:30 AM–5:00 PM
Wednesday, 16 April 7:45 AM–5:00 PM
Thursday, 17 April 7:45 AM–2:00 PM

Helpful information while at the event

In this section

SPIE Cashier

Location: Gaylord Palms, Exhibition Level, Hall C Lobby
Open during registration hours

Registration payments:

If you are planning to register onsite, please do so at the Need to Register laptop station

    • Your credit card payment will be processed during registration.
    • If you wish to pay with cash or check, you will be directed to the Cashier after you have completed registration.

If you have already registered and wish to add a course, workshop, or special event, you may do this online after you login to your SPIE account.

Receipt and Certificate of Participation

Preregistered attendees who need an SPIE-stamped receipt or any attendee who needs a Certificate of Participation may obtain them at the Cashier.

Badge Corrections

Badge corrections can be made at the Cashier. Please remove your badge from its holder and mark your badge with the necessary changes before approaching the counter.

Speaker Check-in and Preview Station 

Location: Gaylord Palms, Ballroom Level, Gainesville
Open during registration hours
All speakers must stop at Speaker Check-In to upload and preview their slide presentation files at least two hours before their scheduled session, or the day before if you present in the first session of the next day. Speakers are not able to present using their own devices. All conference rooms are equipped with a laptop, projector, screen, lapel microphone, and laser pointer.
SPIE will record the audio and screen content of all presentations. Recordings will be published in the Proceedings of SPIE on the SPIE Digital Library.

Internet Access

Complimentary WiFi access is provided in meeting rooms, conference room level lobbies, and in the exhibition hall. Instructions will be posted onsite.

SPIE Conference App Information

Location: Gaylord Palms, Ballroom Level, City Hall Lobby
Our SPIE App developer will be onsite and available to answer any questions to get the best user experience. We welcome your feedback.

This useful tool allows you to search and browse the program, special events, participants, exhibitors, courses, and more. It is free and available for iPHone and Android users. If you don't already have the app you can download it here: Download the SPIE App. 

SPIE Bookstore 

Location: Gaylord Palms, Exhibition Hall
Tuesday, 
Wednesday, 
Thursday,

Stop by the SPIE Bookstore to browse the latest SPIE Press Books. While there, get a t-shirt or educational toy to bring home to the family.
Credit and debit cards only; no cash.

SPIE Course Materials

Location: Gaylord Palms, Exhibition Level, Hall C Lobby
Open during registration hours
Browse course offerings or learn more about SPIE courses available in portable formats such as online and customizable, in-company courses.

SPIE Luggage and Coat Check

Complimentary luggage, package, and coat storage is available in the hotel lobby.

Business Center and FedEx Office

Location: Gaylord Palms, Mezzanine Level
Daily 7:00 AM to 7:00 PM
Printing services available.
Services also include photocopying, faxing, and shipping. Office supplies available. 

Child Care Services 

Kid's Nite Out 1-800-696-8105

Offers in-room sitter services and more.

SPIE does not imply an endorsement nor recommendation of these services. They are provided on an “information only” basis for your further analysis and decision. Other services may be available.

Did you know SPIE offers Family Care Grants to SPIE member? For more information on deadlines and how to apply check the details here.

Gender Inclusive Restrooms

Gender neutral restrooms available. Location: Exhibition Level, Hall A Lobby.

Quiet Room

Location: Gaylord Palms Hotel and Convention Center, St. George 104
Open during registration hours

The Quiet Room is intended for silent meditation, reflection, or prayer. No mobile device or computer use or food/beverages are allowed.

Lost and Found 

Location: SPIE Cashier (Gaylord Palms, Exhibition Level, Hall D Lobby)
Open during registration hours
Found items will be kept at the SPIE Cashier and is only available during registration hours. At the end of the meeting, all found items will be turned over to hotel security.

Food and Beverage Services

Concessions: Exhibition Hall B

Tuesday and Wednesday, 11:00 AM - 2:00 PM
Thursday, 11:00 AM - 1:30 PM

 

Complimentary Coffee:

Sunday, 12:00 PM - 4:00 PM, City Hall Lobby
Monday, 7:15 AM - 4:00 PM, City Hall Lobby
Tuesday and Wednesday, 7:30 AM - 9:30 AM, City Hall Lobby
Tuesday and Wednesday, 10:00 AM - 4:00 PM, Exhibition Hall
Thursday, 7:30 AM - 9:30 AM, City Hall Lobby
Thursday, 10:00 AM - 2:00 PM, Exhibition Hall
Thursday, 2:00 PM - 4:00 PM, City Hall Lobby