Instructions for preparing your slides for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your live presentation, SPIE will publish the in-person recording of your talk (slide capture with audio). This recording will be published and archived in the conference Proceedings on the SPIE Digital Library.
Abstracts due | 15 November 2023 |
Registration opens | March 2024 |
Authors notified and program posts online | 28 February 2024 |
Submission system opens for manuscripts and poster PDFs* | 15 April 2024 |
Poster PDFs due for spie.org preview and publication | 22 May 2024 |
Manuscripts due | 29 May 2024 |
Advance upload deadline for oral presentation slides** | 14 June 2024 |
*The contact author or speaker must register prior to uploading
**After this date, slides must be uploaded on site at Speaker Check-in
Create your slides for presentation
The most successful presentation slides are graphically rich and highlight the main points and fill in the most interesting details.
Your presentation slides should:
Fonts
The session computer will have the standard font sets included in macOS and Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts as these will not be available and may impact your presentation.
Aspect ratio
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, create your presentation in widescreen format. The standard 4:3 format will work but will not fill the entire screen when in presentation mode.
Media files
As a precaution, bring all media files with you to the meeting even though they have been embedded in your slide presentation. We can help with many aspects of your talk onsite, but we can’t “fix” a missing media file.
Presentation file types
LaunchPad accepts all file types except LibreOffice, and has no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed:
Save your PowerPoint file as a .pptx. Do not use .ppt, .pps, or other formats to allow it to open correctly.
Upload your presentation slides
All in-person presentations are handled by our onsite presentation management system, LaunchPad. Presenters must upload their presentation to LaunchPad before going to their conference room. You cannot use your own device. If you require assistance with uploading or presenting onsite, technicians will be available at Speaker Check-In. Always bring a back-up copy of your slides and media files to your session.
There are two options to upload your presentation slides:
1. Upload in advance - deadline has passed
Advance upload deadline: 11:59 PM Pacific Time on Friday 14 June 2024
2. Upload onsite
Bring your USB device to Speaker Check-In at least two hours before your session begins or the day before if you presenting at the first morning session the next day.
Web links and online presentation formats
Preview and test presentation onsite at Speaker Check-In
Present in person
Audiovisual equipment in meeting rooms
Publication of your presentation
Contact your program coordinator (listed in your SPIE.org account).