16 - 21 June 2024
Yokohama, Japan

Exhibitor logistics for Astronomical Telescopes + Instrumentation

Information for successful exhibition planning
Exhibitor logistics for SPIE Astronomical Telescopes + Instrumentation

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

On this page, jump to: Exhibitor dashboard | Plan your space | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show

Pacifico Yokohama North
1-1-1, Minato Mirai, Nishi-ku,
Yokohama 220-0012, Japan

Tuesday 18 July | 10:00—17:00
Wednesday 19 July | 10:00—17:00
Thursday 20 July | 10:00—14:00

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Important dates and deadlines
Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing 10 May 2024
Order booth furniture and utilities, via the Exhibitor Service Manual 26 April 2024
Ship to advance warehouse, shipping instructions 14 May 2024
Register booth staff
(online registration closes for exhibitors)
14 June 2024



Payment dates
Contracted charges paid in full 19 January 2024
5% late fee added to unpaid invoices 20 January 2024
Cancellation due to default payment 18 February 2024
Full refund of cancellation/space reduction* 18 December 2023
Forfeit deposit; refund excess for cancellation/space reduction 19 December 2023–17 February 2024
No refund for cancellation/space reduction 17 February 2024

*less a $500 administrative fee

View exhibition policies

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Booth staff show customers their products: Manage your show in the SPIE exhibitor dashboard

SPIE Lead Retrieval means business

Capture all your leads within the app

New this year for SPIE Astronomical Telescopes + Instrumentation: SPIE will provide lead retrieval services to all exhibitors at no additional charge to your exhibit space. We're excited to share this valuable service through the SPIE Conference App. No set-up time required. The app makes it easy and convenient to capture leads all week, even outside the exhibit floor!

Exhibitor and attendees at SPIE Astronomical Telescopes + Instrumentation exhibition


Be sure to open the SPIE Conference App and confirm you have the leads tab showing before arriving onsite. It is necessary to use the same account used to register for the event. If you do not have the leads tab, email exhibitions@spie.org for assistance.

Official contractors for this exhibition

SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.

All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.

example of scam email

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Tohgashi Co., Ltd.

SPIE Lead Retrieval
+1 360 676 3290

Tohgashi Co., Ltd.

Steps to take leading up to the exhibition

Make sure your staff are set for a busy week

Register your exhibit staff 
Now open: preregister your team and pick up your badges onsite in June.


Reserve housing 
Book your housing in the SPIE block at reduced rates. 


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Request one here.


Download the SPIE Conference App
Make sure your whole team has the app that lets you plan your conference schedule, locate key exhibitors and product demonstrations, connect with prospects, and more.


SPIE exhibition policies

Exhibitor contract terms, conditions, and policies


SPIE event policies
Review our full list of policies to understand everything you need to know about participating in an SPIE event.

Move in and move out schedule

Hours of operation (pdf)
Download PDF for full information about registration hours, set-up and dismantle hours, and regulations.

Promote your presence with these free resources

Download e-postcard
Customizable. Copy and paste into Outlook and send to your customers. 


Email and web resources
Customizable. Add to your email signature, website, and other marketing collateral. 


Download event logos
For your print and digital promotions.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Explore the many opportunities to reach your target audience. See Become a Sponsor page for more information.

Find online and print options to reach your target audience.

Download the 2024 Media kit

Exhibition Management

Buffy Fox, CEM, Senior Exhibitions Manager
+1 360 685 5524